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Use of SCRC, Belfer Audio Archive and Preservation Laboratory, and University Archives material is governed by the following regulations:
- Researchers must register at the Reading Room reference desk. Two forms of identification (one with photo) are required upon initial registration. Syracuse University faculty, students, and staff may provide their SU I.D.
- Special Collections materials do not circulate and must be used in the Reading Room. All materials are retrieved for the researcher by SCRC staff. Call slips for books and manuscripts are provided at the reference desk and are to be completed by the researcher.
- All personal property, including coats, bags, notebooks, books, and folders, must be left in the lockers/ coatroom.
- Food and drink are not permitted.
- Only pencils and paper supplied by SCRC staff may be used in the Reading Room. Pens/markers/highlighters/post-it notes/notebooks/folders are not allowed and must be kept in the lockers/coatroom.
- The Reading Room is a designated quiet area so please keep your voices to a minimum. Cell phone use is not permitted. Please take calls out in the public lobby by the elevators.
- Laptop computers and digital cameras (with flash and sound mechanisms turned off) are permitted as long as their use does not disturb researchers or damage materials. Laptop and digital camera cases must be stored in the lockers/coatroom. All digital camera use must be approved by SCRC staff in writing prior to taking any images and is subject to any restrictions placed on the collection material. Flatbed/ handheld scanners or tripods are not permitted.
- Researchers must sit at the research tables so that they are facing the Reading Room reference desk.
- All materials must be handled with the utmost care. Books, papers, or elbows may not be placed on open books or manuscripts. Book cradles and weights are available at the reference desk. Gloves must be used when handling any photographic material. No tracings or rubbings are permitted.
- SCRC reserves the right to limit the number of books/manuscripts/audio material issued to a researcher at one time. Some restricted materials may be used only under direct supervision.
- Researchers must not disturb the order of documents within folders or boxes. Please use one folder at a time – place-holders are provided to keep track of your place in the box. Do not remove materials for copying/scanning.
- Copying is available upon application and is performed by SCRC staff. Slips to indicate materials to be copied are available at the reference desk. Permission to have materials copied must be secured in writing through the reference desk, and depends on the condition, content, and amount of materials, as well as possible restrictions on use and US Copyright laws. Complete information on copying and fees is available at the reference desk.
- Researchers intending to use SCRC materials in a publication (print or digital), performance, or broadcast, must complete, sign, and submit a Request to Publish form, available at the reference desk, to SCRC prior to publication. Researchers are responsible for acquiring permission from rights holders before quoting or publishing anything from our collections.
- Materials may not be left unattended in the Reading Room without permission. Researchers are responsible for materials until those items are returned to the desk in person and discharged. Materials that will be required again within two weeks can be placed on reserve.
- Materials must be requested for retrieval ½ hour prior to closing. Materials must be discharged or placed on reserve 15 minutes prior to closing. Before leaving the Reading Room, researchers must present all materials for inspection and sign out with the reference desk staff.