Team Room with Technology Policy
Purpose of rooms
- Team Rooms are intended for academic and research group work/projects requiring technology.
- Appropriate Use of Team Rooms: Working on a group project; presentation practice; group web conferencing; group research.
- Inappropriate Use of Team Rooms: watching a video /movie for entertainment purposes; personal audio recording or listening; personal web conferencing; other individual purposes that can be accomplished using other public spaces/technology.
Room availability
- SU-affiliated students, faculty and staff may use the rooms.
- Rooms will be assigned in the following order of priority: 1) Users with reservations 2) Groups needing technology 3) Individuals needing technology. Individuals with a lower priority may be asked to relinquish the room to those with a higher priority.
- Room availability begins when the floors open and ends one hour before the closing of the floor to allow staff time to perform closing procedures. Keys must be returned one hour prior to the closing of the floor. The last loan period is two hours before the closing of the floor. The building’s floor hours can be found on the library’s web site.
Room checkout
- Team Rooms 341, 418, and 441 are available by reservation via the Register Now button below. Reservation requests must be made and processed at least 24 hours prior to the requested reservation time. A reservation form must be submitted for every use of the Team Room.
- Team rooms are also available on a first-come, first-served basis with submission of a registration below.
- Weekend reservation requests (rooms 341, 418, and 441) must be submitted no later than 3:00 PM on Friday.
- Room keys are checked out at the 1st floor Technology Support and Loan desk.
- Check out period is 3 hours, with one renewal, depending on the availability of the room.
- If the patron is blocked from borrowing library items, he/she will not be able to use a Team Room until the block is settled and removed.
Key information
- There will be a 25-cent-per-minute fine for the late return of keys with no grace period given, and a $30.00 replacement fee for lost keys.
- Keys may not be duplicated.
- Lost keys should be reported immediately to the 1st floor Technology Support and Loan desk. Replacement keys will be made available after payment of required charges.
- Team room doors lock automatically; take the key with you any time you leave the room.
- The key will only be given to the person who submitted the reservation. No other person or member of the group may pick up the key on the submitter’s behalf.
User responsibilities
- Upon check in, report any problems or issues with the room or equipment to the Technology Support and Loan desk on the 1st floor. Users may be held responsible for damages to equipment that was not reported to the service desk.
- User is responsible for closing the door after room use. Failure to do so may result in the user being held responsible for all damages, loss and vandalism to room and equipment.
- Trash – carry in / carry out: dispose of all trash at the closest recycling center located on each floor.
- The walls are not soundproof. Please be respectful of those working nearby.
- The room and equipment should be returned to its original condition. Users will be held responsible for all damages, loss, and vandalism. Persons found responsible for damage of any equipment will be fined up to the replacement cost and installation.
Any such charges will be added to the student’s bursar account. Example replacement charges are: Desktop PC, $750; 46” LCD display, $1,500; LCD wall mount, $250; web conferencing bundle, $275; practice presentation bundle, $850; wireless keyboard and mouse, $200. - No materials may be left in study rooms after use. Notify 1st floor Technology Support and Loan desk if there are library books or other materials in the team room
Library policies
- The Library is not responsible for damage or loss of any personal property or other items left in the room.
- Items left in room will be taken to the Library’s Lost and Found in the first floor Security Office.
- All library policies apply to the Team Rooms.
- The Library reserves the right to revoke privileges for those individuals who do not use the space according to the requirements stated above.
